Receptionist cum Secretary
We Are Hiring !
Receptionist cum Secretary
We are looking for a versatile Receptionist cum Secretary to run our reception area. In this role you will be required to welcome visitors and answer calls , scheduling appointments , handling inquires and managing mail and deliveries.
To ensure success as a receptionist cum Secretary, you should exhibit excellent communication skills and competency in general office administration.
Responsibilities:
- Welcoming clients and visitors upon at reception and perform initial screening of clients.
- Attend meetings and type minutes.
- Answer phone calls , take notes / messages and redirect calls when appropriate
- Maintain and update inventories of contact details.
- Facilitate the meeting of deadlines by keeping multiple agendas and provide timely reminders.
- Answering ,Screening and forwarding phone calls in a professional manner.
- Assisting clients and visitors with the location of legal staff.
- Scheduling and confirming appointments.
- Observing business etiquette and maintaining a professional appearance.
- Directing the flow of mail . faxes and deliveries to reach the intended recipients.
- Ordering and replenishing office supplies.
- Managing the maintenance and repair of office equipment.
- Assisting with copying , scanning , faxing , emailing , note-taking and travel bookings.
- Assisting clients and visitors with the location of legal staff.
- Provide administrative support to one or more lawyers.
Requirements:
- High school diploma.
- Minimum of 3 years experience
- should be available to join immediately.
- should be available in Doha – Qatar with valid QID
- Should provide NOC & Sponsorship change